Library Material Replacement Policy:
Borrowers are responsible for returning Troy Public Library materials by their due dates. If Borrowers
return library materials in such condition that the library decides to replace them, then they will be billed
for the cost of replacing the material, plus the cost of processing the replacement copy. The fees are in
addition to any fines that may have accumulated. In the case of minors, parents or guardians are
responsible for returning library materials in reasonable condition and for paying any fees or fines
The library reserves the right to assess and declare the condition of all returned library materials.
Library staff will assess damage to the materials. Damage fees may vary, depending on the extent of
damage, up to the full replacement costs of the item. Highlighting, pen marks, crayon marks, scratches
(CD and DVDs) and liquid stains are examples of damage to library materials.
Library materials will be declared lost by circulation staff members after two weeks for new DVDs, new
Blu-Rays, and Video Games; one month for regular (older) DVDs and Blu-Rays; one month for books
and audio books; or if the patron declares the library material lost before that time. Once an item is
considered lost by library staff and/or patron, replacement costs for said item(s) will be assessed to the
patron's account - along with all fines and peripheral costs - to be settled before patron may further
utilize library services.
The library sends out damaged, lost book and overdue notices by email or via U.S mail.
All patrons are responsible for informing the library of address, phone, and email changes.
Determining a fair and adequate replacement cost for library materials is at the discretion of a circulation
supervisor and will be based on the average cost as determined by Baker & Taylor, current catalogs,
other selection aids, or the price noted on the shelf list card. There will be consultation with a librarian on
staff as needed regarding replacement costs. (See schedule of charges below)
A $6.00 processing fee is assessed for each item that is billed for replacement.
A borrower may elect to purchase a replacement copy. This must be identical to the original copy and
have the same ISBN number or other standard identifying number as determined by library staff member
(in the case of A-V materials). A replacement copy must be in new or "like new" condition. The library
director or circulation supervisor will examine the purchased copy and determine its identical quality. The
processing fee will be waived if the borrower replaces the material, but the overdue fine will still be